Cloud Vs Desktop Email Clients- Which One is Best?

For any organization, management of their data comes foremost. They want to manage their emails, contacts, journals, and other databases strategically. Missing a single email is a great loss for an organization. For data management, most organizations rely on an email client. The problem comes when they have multiple options for email clients. Technically, there are two different email clients- Desktop-based and Cloud-based. Both have pros and cons. If you are in a dilemma, which one is well-suitable for your organization, analysis of their advantages and disadvantages is necessary.

Desktop-based Email clients


A desktop-based email client allows users to keep track of more than one email account without the hassle of signing in and signing out.


  • The email client is not dependent on internet connectivity and bandwidth.
  • It allows users to access their important emails offline.
  • Users can create backups of mail databases as often as they want and store them in a hard drive.
  • Data is saved in a file extension with a unique name so it is easy to maintain data.
  • It lets you focus on emails rather than on websites under browser tabs.



  • A desktop-based email client restricts to a particular OS like Windows, Linux, or Mac.
  • The desktop-based email client needs installation, thus it consumes storage space on your computer.
  • Syncing between a computer and device is problematic.
  • It restricts users to open data on multiple devices.
  • Cloud-Based Email Clients



  • A cloud-based email client doesn’t need installation because the app is rendered in the browser.
  • Users are not tied to a particular OS because the cloud data can access independently.
  • Users have freedom to access their important emails on desktop, laptop, and portable devices without worrying about synchronization and conflicts.
  • Cloud applications are usually updated automatically.


  • Cloud-based email services are entirely based on the internet infrastructure for content rendering and data transport.
  • Free webmail services put contextual advertising next to the emails you read.
  • Data transfer from cloud to the desktop is not so straight or is tricky to perform for a novice user.
  • If you are using a free cloud-based email client, the account can be suspended.

All in all, if you have multiple email accounts, handling data with a desktop-based email client is always beneficial. For organizations, a paid cloud-based email client can work far better than a free version. Contact leading cloud service providers in NZ for getting attractive packages for cloud email clients.

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