Here’s Everything You Need to Know About Hybrid Events

hybrid event management Singapore

Technological advancements and improvements have dramatically changed the way meetings and events are held. And with the pandemic, virtual events have been given more significance. Undeniably, the demand for virtual events has increased.

And since the pandemic started to wind down—with the world finally opening up—another type of event has bloomed: hybrid events.

Hybrid events are a new type of event that combines both in-person and virtual experiences. There are both remote and on-site attendees, and they can interact and engage with one another despite being on a different platform. Common examples of hybrid events are conferences, exhibitions, job fairs, trade shows, global town halls, and hybrid presentations.

In this article, we’ll walk you through the basics of a hybrid event, how important hybrid event management is, and what skills to look for when hiring a hybrid event management Singapore planner.


What is Hybrid Event Management?

As previously mentioned, a hybrid event is a type of event that’s designed for both in-person and online audiences. It helps deliver an immersive experience to all audiences by closing the gap between physical and virtual events. And to make this happen, a hybrid event must be deliberately planned and managed—and this is where hybrid event management and planning can help.


When it comes to hybrid event management in Singapore, careful planning is essential—from pre-event to during the event and even after the event.


Your pre-event planning and management should start with registration. If you’re working with a hybrid event management planner, he or she knows how to make registration much easier for you and your attendees/guests. You may invite your guests electronically via email or a specific form. 


During the event, you must be prepared for anything and everything that may happen. What if the technology breaks down on the day itself? What if your guests struggle to use the virtual platform? Or what if something else goes wrong on that day? This is why working with an event management planner is a huge advantage. He or she already knows how to deal with these common issues, and you can just focus on your presentation.


After the event, it is highly recommended that you gather insights and feedback from in-person and virtual audiences. This is to help measure your performance and shape your next hybrid event.


How to Hire a Hybrid Event Planner?

When looking for a hybrid event planner, you must consider the person’s event experience, tech knowledge, emergency preparedness, and creativity. 


To know a hybrid event planner’s experience, you may ask the following questions:


What types of hybrid events do you have experience in managing and planning?

What is the most successful hybrid event that you have managed?

How long have you been planning and managing hybrid events?


Knowing the answers to these questions will help you learn more about the hybrid event planner and determine if he or she is the right one for you.


The Bottom Line

Hybrid events are here to stay and are likely to last for a long time. With hybrid events, you can have the best of both worlds. Just make sure that you work with a great hybrid event management planner.


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