How to Access and Cancel your Meetings in Outlook

In this busy schedule, Outlook keep you updated about your future meetings. You can set up your meetings in Outlook so that you don’t forget about them. But, sometimes plans will change or get canceled. These times you would want to cancel your scheduled meetings from Outlook. You can reschedule as well as cancel your meetings in Outlook, whenever you want.

Access and Cancel Meeting in Outlook

Accessing and canceling Outlook meetings

An Outlook meeting can only be canceled by the person who created it or sent the meeting request. Before going ahead to cancel a meeting remember that, it will be removed from the Outlook calendar and attachments for it will also be deleted from Outlook. The process for deleting an Outlook meeting is simple,

  1. Go to your desktop and start the ‘Outlook’ app.
  2. Now, navigate to the ‘View Switcher’ and find the calendar in which the meeting is scheduled.
  3. Open the calendar and look for the meeting scheduled into it.
  4. Double click on the meeting you want to cancel.
  5. Now, open the ‘Meeting’ tab from the top meeting invitation screen.
  6. Then click on the ‘Cancel Meeting.’ It will be the first button under the Meeting tab from the left side. Doing so changes the meeting invitation into the meeting cancellation.
  7. Now, you have to enter the reason for canceling your meeting into the meeting cancellation.
  8. Type a message explaining the purpose of canceling the meeting.
  9. And, click ‘Send Cancellation.’

Doing so sends a message to the attendees about the cancellation of the meeting, and remove it from your Outlook calendar.

Canceling a future recurring meetings

If you’ve scheduled a series of meetings in Outlook, which recurs in the future until the selected data, and want to cancel them, it is not so complicated. Here are the instructions to cancel future recurring meetings in Outlook.

  1. Start the ‘Outlook’ app.
  2. Now, navigate to the ‘View Switcher’ and find the calendar in which the meeting is scheduled.
  3. Open the calendar.
  4. And, double click a meeting of the series you want to cancel as you’ll do so, the open Recurring Item window will pop-up on the screen.
  5. Click the radio button of ‘The entire series’ option.
  6. Then, click ‘OK.’
  7. Go to the meeting invitation screen, and click on the ‘Meeting Series’ tab at the top.
  8. Look for the ‘Recurrence’ option in the Meeting Series option and click on it. Now, the Appointment Recurrence window will pop-up on the screen.
  9. Click on the ‘End by’ option.
  10. Now, select a date.
  11. Then click on ‘OK.’
  12. Type a message explaining the purpose of the canceling of future meetings in the message field.
  13. And, click ‘Send Update.’

Doing so sends a message to the attendees about the changes in the meeting, and removes the recurring meetings after your selected date from the Outlook calendar.

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