Office Space Planning: A Professional Perspective

Space planning is one of the most important aspects of office management, especially as workplaces slowly shift into a hybrid environment. A well-thought-out layout will help reduce wasted space, increase collaboration and creativity, and improve energy efficiency.

Expert tips for successful office space planning

  • Get to know your space.

Not all offices work and look the same way. The first step is to assess your space to find what works the best.

For instance, consider removing unnecessary equipment and unused desks and chairs if there is a lack of space. If the lighting is affecting your employees’ productivity, consider switching the lightbulbs or letting in more natural light.

In addition, consider asking employees for their opinions. After all, they are the ones who spend the most time in an office. Understanding their preferences and needs can assist you in making constructive changes. You can even use high-tech tools like a hot desk booking software and a visitor management system to see whom employees and guests use different spaces to work and collaborate. You might find that you need bigger meeting rooms, fewer cubed workstations, or a bigger office pantry, depending on the usage patterns revealed by these tools.

  • Seek the help of office space planning experts.

You may choose to invest in space planning software to help bring your design ideas to life. However, with no experience in design, consulting with an office furnishing expert may be a better option. These design professionals can help create an office layout that will maximise your space while accommodating all types of users.

  • Set clear goals and document your milestones.

Office space planning will take up a large chunk of your resources, and without proper preparation, you may be left with less than what you started with.

So before spending money and energy on furniture and equipment, set clear and achievable goals to measure your success. You can attach key performance indicators (KPIs) to your plan, accounting for occupancy and density, demand, and hybrid work variables.

Do you need professional help with office space planning? A trusted office solutions provider can guide you throughout the process. These experts will give you access to the best tools and furniture to maximise your space, tailoring the design according to your unique needs and goals.

 

About the author:

This article is written by Ryan, a member of Vanguard interiors, a leading interior designing firm based in Singapore with over 30 years of experience.  We provide interior solutions with high-quality products to deliver long-term value and satisfaction.

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