How to Save Outlook Email in Desktop as PDF?

Are you looking for reliable solution of how to save Outlook email in desktop as PDF? Are you wondering how to take backup of PST file as PDF? If you are looking for the solution of similar query then this blog is all you need to read. In this write-up we are going to explain 2 best suitable method for saving Outlook emails in desktop as PDF. Let’s start with the manual approach!

Manual Method to Save Outlook Email as PDF

The method explain how to extract Outlook file in HTML and then convert them to PDF via Microsoft Word. Follow the steps given below to export Outlook file to PDF:

Step 1: Run Microsoft Outlook.

Step 2: Go to menu bar then click on File tab>> Save As button.

Step 3:  A New Windows opens, here you have to choose desirable location and name to save the HTML file.

Step 4: Choose HTML from the Save as Type drop down and hit Save button.

Step 5: Now go to the location where you saved the HTML file. Then select the file, right click on it and follows these steps>> Open with>> Microsoft Word.

Step 6: In MS Word, Click on File tab in the menu bar and then press Save As button.

Step 7: Next browse for the location to save the PDF file and fill name in File Name tab. Then choose PDF in drop down menu of Save as Type.

Step 8: Click on Save button.

Professional Way to Save Outlook PST as PDF

PST to PDF Converter is a third party tool used to save batch Outlook files in PDF format. It is recommended by professional experts for error free migration experience. The software is supportable on Windows operating system of 32 bit and 64 bit. You don’t need to install Outlook application in your system to perform PST file export to PDF. The PST to PDF Converter Tool helps in getting expected outcomes in very less time. No technical skills is needed to operate this tool. Hence it is perfect for both the technical and non-technical background users. In single time, the tool allows to export unlimited PST files to PDF without any file size limitation.

The software try to fulfill all the requirements of users. For this it provides customization tool such as File naming combination, PDF Page Setting option and Advance Filters. The tool provides different options for creating PDF file. You can either create single PDF file for all the PST file or save them separately. Multiple Attachments saving options are also there for saving attachments available in PST file. The software provides quick solution of how to save Outlook email in desktop as PDF with intact mail properties.

Procedure to Save PST File in PDF Format

Step 1: Download and run the PST to PDF Converter software in your Windows system.

Step 2: In the tool bar, hit Add Files option which further open new Select PST Files Windows. Using either Export Single File or Export Multiple File you can add PST file in the software. Click on the Ok to proceed.

Step 3: The tool start showing list of all the folders and sub folders in the left screen. You can select desirable files and check preview of them in right pane. After selection, click on the Export button.

Step 4: In Export Wizard, choose PDF as saving option.

Step 5: After that the software provides other PDF sub-options like File Naming Combination, Advance PDF options, Advance Filter, Categories, etc.  Apply all these optional options and hit on the Convert button.

Step 6: The software start migrating bunch of PST files in PDF format and provides successful conversion message in the end.

We are hoping that the blog is helpful in providing useful knowledge about PST to PDF file migration. You can use any of the above method according to your desire and requirement.

If you want to know more detail about the professional utility then try demo edition of Outlook Converter. The demo edition provides complete overview of software working along with free export of upto 25 PST files as PDF.

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